Duration
3 days
Overview
This training provides advanced skills, tools, and techniques for successfully initiating and executing programs and portfolios of any size and complexity. This program to transform your organization to successfully support project, program and portfolio management. Attendees will learn how to link projects and program to strategic initiatives, prioritize them, establish and facilitate governance committees, balance portfolios, monitor interfaces between projects, programs and portfolios, manage resource capacity, develop heat map and establish and manage a stage gating process. Together with this participants will learn practical and proven techniques for communicating with and managing sponsors, executives and steering committees and as a program manager, develop and lead a team of disciplined and talented project managers. A comprehensive set of program and portfolio management templates and tools, a portfolio prioritization tool, tips and techniques that can be immediately applied vertically and horizontally across the organization.
Benefits
- Differentiate project portfolio management from other management disciplines
- Relate projects to an organization's strategic objectives
- Explain what is involved in project prioritization in large, complex organizations
- Develop and apply a project prioritization model that incorporates the many and varied aspects of project value
- Prioritize projects on the basis of their strategic value
- Schedule projects on the basis of strategic priorities so as to maximize the benefits derived from an organization's ability to complete projects
- Maximize the volume of projects that can be completed by developing defensive capacity of non-limiting resources
- Maximize the value of projects that are completed by ensuring the right projects are being completed in the right order
- Simplify the portfolio management process by focusing management attention on the bottlenecks to project completion
Recommended Participants
- Senior executives responsible for organizational strategy
- Managers responsible for developing organizational strategy or for making strategic recommendations
- Portfolio managers, project managers, and program managers
- Members of portfolio, program, or project offices
- Operational managers who are impacted or impact portfolios
- Project team members, customers, and other stakeholders of the portfolio management process
DAY 1
TOPIC 1: Portfolio Management Foundation & Framework
- Overview of Portfolio Management
- Relationship & Differences between Project, Program & Portfolio Management
- Essence of Project Selection Aligning with Portfolio Strategy
- Organizational Strategy
DAY 2
TOPIC 3: Effective communication in portfolio management
- Implementing a benefits realization program at portfolio management level
- Developing and using effective dashboard reporting for portfolio management
- Building trust and commitment with business clients, internal & external stakeholders
- Negotiation skills – Influencing & Empowerment Approach with Customers
- Identify the differences between “Soft" and “Hard" negotiating
- Establishing Worst Alternative to a Negotiated Agreement (WATNA)
- Establishing Best Alternative to a Negotiated Agreement (BATNA)
- Identify negotiation fears and challenges as well as strategies
TOPIC 4: Project Estimation – Budget, Cost, Scope & Quality Aspects Aligned with Portfolio Management
- Developing the project & portfolio work breakdown structure and conducting bottom up estimating
- Requirement Traceability & Scope Creep Curbing Techniques
- Effective Cost Estimates & Budget Determination
- Trade-Offs, Assumptions & Limitations
- Cost Variance, Cost Performance Index, Budget at Completion
- Inventory Accounting, Verification & Audit
- Contingency & Management Reserves
- Quality Aspects & Acceptance Criteria of Deliverables
- Cost Of Quality
- Quality Assurance, Control & Standard
- Quality Audits
DAY 3TOPIC 5: Monitoring & Controlling Project & Portfolio Management
- Identifying projects in trouble and techniques for recovery
- Portfolio and Project scope change management
- Effective change control board committee & processes at project & portfolio level
- Capturing and reusing project, program & portfolio history
- Validation of portfolio & project management processes & deliverable at all stages
- Incorporating corrective & preventive measure into Process Improvement Plan
TOPIC 6: Determining & Establishing Project & Portfolio Management Success
- Recording all handled project & portfolio delivery methods, deliverables and management strategies
- Constancy in building & updating knowledge / corporate base system
- Project & Portfolio artifacts be categorized as Organizational Process Assets
- Impact analysis performed on failure & successful projects & portfolios
- Document management of lesson learnt & historical yardsticks of project & portfolio
- Incorporation of improvements & enhancement of future project & portfolio handling
Programme scope, delivery arrangements and suitability are confirmed during enquiry.