Duration
4 days
OVERVIEW
Project Management methodologies with a blend of Microsoft Project is a project management software program designed to assist managers so they can achieve a successful outcome and the benefits of project growth. Microsoft Project training with project management methodology essence can help you stay abreast of the latest changes, whether it be for personal use, or to train your employees for an upgrade in your organization. This can also help project managers assign resources to tasks, track progress, manage a budget and analyze workloads.
With Microsoft Project, managers are easily able to analyze resources, check budgets, evaluate timelines, measure progress, and anticipate resource needs. In addition to assisting project managers, Microsoft Project also enables team members to manage tasks, collaborate, submit time sheets, and flag issues and risks. Moreover, it helps executives to define business drivers, measure strategic impact of competing ideas, make funding decisions, and view project and resources status.
BENEFITS
- The timeline view offers a whole new way of looking at project phases.
- Some of the reports in the default range includes - burn down, project overview, upcoming tasks, resource overview, resource over allocation, costs overview, key milestones etc.
- combine more different project plans into a single master project plan.
- It is very useful concept when you need to track multiple or a portfolio of projects.
- Resource Pooling allows different project managers to share a common set of resources.
- Resource pooling allows project managers to identify resourcing conflicts early in the planning phase.
- Implementing Traffic light indicators in a project plan allows you to communicate better with the team.
- It is a good option to indicate the status of various tasks in the project plan.
- Base lining helps you to maintain a snapshot in the time.
- Comparing it to current plan or previous baselines to see how much the plan has changed.
- Baselines can also be used to measure progress.
- The baselines can be useful in the change management for the project.
- The most commonly used are Gantt, Resource Usage, Task Sheet, Calendar etc.
- The views help a project manager to see the project data from different angles which allows the project manager can focus on certain areas.
Module 1 – Introduction to Microsoft Project & Project Management
- Describe how Project relates to the discipline of Project management
- Navigate to the primary views available using the Ribbon
- Choose Views that display task, resource, or assignment information
- Select table within views to change the information that is available to see and edit
- Relate the features of Project to the 5 steps for building a plan in Project
Module 2 - A Quick and Easy Overview of Managing with Project
- Create a new project and prepare it for data entry
- Enter project tasks
- Sequence the tasks
- Define resources
- Estimate Task duration and assign resources
- Baseline the project
- Track project progress
- Lab 1: Creating a Basic Project with a template
- Lab 2: Creating a Basic Project
Module 3 – Setting Up a Project
- Use multiple methods to create a new project from an Excel file and a SharePoint Tasks list
- Establish one or more calendars to constrain resource availability
- Configure Project to calculate the schedule
- Lab 1: Setting Up a Project
DAY 2Module 4 – Manually Schedule vs. Auto Schedule
- Switching tasks between Manually Schedule and Auto Schedule modes
- Switching modes on the project schedule and the individual tasks
- Lab 1: Explore Task Modes
Module 5 – Creating a Work Breakdown Structure
- Build and use summary and subordinate tasks
- Understand and use milestones
- Develop WBS Outlines
- Assign completion criteria
- Evaluate the WBS
- Understand and use WBS templates
- Lab 1: Manipulate a WBS
- Lab 2: Supporting the Project Plan
Module 6 – Identifying Task Relationships
- Understand the different types of task relationships
- Understand and use various methods to create relationships
- Determine and display task sequence
- Understand and use lag, lead, and delay
- Understand the new feature of Task Paths
- Lab 1: Display the sequence
Module 7 – Defining Resources within Project
- Define resource types
- Define individual resources that will be used on the project
- Record the cost (s) of using each type of resource
- Recording availability for each type of resource
- Establishing a resource calendar
- Defining the maximum units of that resource
- Lab 1: Resource Calendar and Availability
Module 8 – Making Work Package Estimates
- Enter estimates for duration and costs for each task
- Distinguish between task types and describe when each is appropriate
- Describe the relationship between work, units, and duration
- Describe the way Effort Driven scheduling is affected by work, units, and duration
- Assign tasks to resources using the Team Planner view
- Lab 1: Work, Duration and Labor
Module 9 – Creating an Initial Schedule
- Calculate float and identify a project’s critical path
- Understand and identify task constraints
- Create milestones
- Use the Task Inspector to troubleshoot the initial schedule
- Lab 1: Calculating an Initial schedule
Module 10 – Create a Resource Leveled Schedule
- Adjust a project schedule to account for limited people and other resources
- View the overall cost and schedule of a project
- Identify resources that have been over allocated for a project schedule
- Use multiple ways to adjust tasks and assignments to remove over allocation for any resource
- Lab 1: Resource Leveling
Module 11 – Managing the Project
- Learn how to set a baseline
- Lean how to enter and track project performance data
- Learn how to apply different tracking methods
- Learn how to perform a variance analysis on a project
- Lab 1: The Baseline
- Lab 2: Baselining & Tracking Performance
- Lab 3: Variance
Module 12 – Managing Multiple Projects
- Learn how to use common resources among multiple projects.
- Learn how to link tasks between multiple projects.
- Learn how to create a consolidated view of multiple projects.
- Lab 1: Identifying Over-Allocated Resources from a Resource Pool and Consolidated File
Note: Activities on high team interaction and lab practices will be incorporated during training session with all participants to further facilitate and strengthen candidates understanding on Microsoft Project Office and project management concepts and methodology in an overall manner.
Programme scope, delivery arrangements and suitability are confirmed during enquiry.