Duration
3 days
Overview
Globally accepted approaches to project management include the:
- UK Government-initiated Prince 2 Methodology.
- Project Management Institute (PMI) standard, A Guide to the Project Management Body of Knowledge (PMBOK® Guide). A “best-of-breed” approach is employed in the design of this course to leverage the most effective and relevant aspects of Prince 2 and the PMBOK® Guide that are applicable to the Malaysian Civil Service environment. Unique public sector challenges include:
- Stakeholders with varying profiles and priorities.
- The need for sensitivity to public opinion.
- Navigating political interests, while focusing on project objectives.
- Operational, policy and procedural constraints.
Course Objectives
At the end of the course, participants will:
- Possess a working understanding of an effective project management methodology based on globally-accepted standards and good practices.
- Have an insight into the project life cycle, processes, documentation, decision-points and project roles that underpin the effectiveness of project performance.
- Have a basic understanding of Project, Program and Portfolio Management as applied in the Public Sector environment.
- Gain awareness of organizational influences that affect the project.
- Gain an appreciation of project governance and the regulatory compliance requirements for public sector projects.
Module 1 Introduction
- Breaking the ice, course administration, feedback on participants’ specific public sector work environment and expectations of the course.
- Course objectives and agreement on learning approach and outcomes.
- Course overview, including a comparison between Prince 2 and the PMBOK® Guide.
Module 2 Methodology Fundamentals
- How projects, programs and portfolios relate to each other.
- Definition of project management and the essential components of a project life cycle.
- The structure and good project management practices associated with a methodology.
- A basic overview of program and portfolio management and their relationship with projects and project management in the public sector.
- The political, social and environmental initiatives of the Malaysian Civil Service and how they influence the project management methodologies applicable in the public sector.
Module 3 The External Project Environment in Relation to the Project Management Methodology
- Organization types as related to projects.
- The factors determining a good match between the organizational types and a specific public sector department, and the positive or negative structural influences.
- Specific public sector environments and the appropriate methodology.
- Project phases, their purpose and the associated project management processes.
- Project decision points: Control mechanisms at both project and organizational levels.
Module 4 Application of the Project Methodology: Practical Considerations
- Project roles and responsibilities: The need for clear definitions and understanding.
- Project management documentation: The purpose and legal implications.
- The flow of processes in the project life cycle: Initiating, Planning, Executing, Monitoring and Controlling, and Closing
- An overview of the ten Knowledge Areas and how they are applied in actual projects, in compliance with project management good practices.
- Integration Management, Scope Management, Schedule Management
- Cost Management, Quality Management, Human Resource Management
- Communication Management, Risk Management, Procurement Management
- Stakeholder Management
- Project governance and project audits.
- Hands-on practice with a real-life case study in the public sector environment:
- Project phases and applicable processes.
- Roles, responsibilities and decisions: Control over project performance.
- Pertinent documentation and relevant document templates.
Course Benefits
Participants will gain a useful grasp of project management principles and good practices as guided by a project management methodology. Consequently, they will be in a better position to support public sector projects to achieve their objectives. The various public sector organizations will also begin to see better alignment, standardization and consistency in regard to project management terminology and good practices.
Who Will Benefit
This course is designed specifically for public sector professionals at all levels. Participants are assumed to have no prior project management experience, and could be intending to fulfil a near-term project support role or graduate to a project management or project sponsor role in the longer term.
Programme scope, delivery arrangements and suitability are confirmed during enquiry.