About this Course
This one-day instructor-led course provides students with more advanced skills for managing e-mail, schedules, and contacts.
Audience Profile
This course is intended for information workers who want to learn intermediate-level Outlook 2007 skills.
Before attending this course, students must have:
Basic computer knowledge
Basic file-management skills
Basic knowledge of the Outlook interface and Outlook item creation
At Course Completion
After completing this course, students will know how to manage their inboxes, calendars, and task lists, as well as create visually appealing messages, schedule meetings, and move information from one Outlook component to another. Specifically, they will be able to:
Quickly locate messages.
Arrange messages in different ways.
Organize messages by using color categories.
Organize messages in folders.
Archive messages.
Define your available time.
Configure outlook for multiple time zones.
Print a calendar.
Link to an internet calendar.
Work with multiple calendars.
Quickly locate contact information.
Organize contacts by using color categories.
Create a distribution list.
Create an additional address book.
:: Course 50133A ::
Create and formatting business graphics.
Personalize the appearance of messages.
Add signatures to messages automatically.
Schedule, update, and cancel meetings.
Respond to meeting requests.
Quickly communicate with contacts.
Create a task or an appointment from a message.
Send calendar information in an e-mail message
Module 1: Your Inbox
This module explains how to find, sort, and organize messages.
Lessons
Quickly Locating Messages
Arranging Messages in Different Ways
Organizing Messages by Using Color Categories
Organizing Messages in Folders
Archiving Messages
Key Points
Lab : Your Inbox
Use Instant Search to find a message.
Experiment with arranging, sorting, and filtering messages.
Display, rename, create, and modify categories; assign categories; and sort by category.
Create a folder in which to store messages.
Explore archiving options for all folders and for a specific folder.
After completing this module, students will be able to:
Locate messages by using Instant Search.
Arrange, sort, and filter messages.
Create and modify categories.
Create a folder structure in which to store messages.
Set up archiving options for folders.
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Module 2: Your Calendar
This module explains how to set up Outlook to display your work week, configure Outlook for multiple time zones, print calendars, link to an Internet calendar, and view more than one calendar.
Lessons
Defining Your Available Time
Configuring Outlook for Multiple Time Zones
Printing a Calendar
Linking to an Internet Calendar
Working with Multiple Calendars
Key Points
Lab : Your Calendar
Change your work week.
Preview your calendar in different print styles.
Display an Internet calendar.
View multiple calendars.
After completing this module, students will be able to:
Set up a typical work week.
Set up your calendar to display multiple time zones.
Preview and print a calendar.
Make an Internet calendar of events available.
Display additional calendars.
Module 3: Your Contact List
This module explains how to search for contact information, use color categories to organize contacts, set up a distribution list, and create a contacts folder.
Lessons
Quickly Locating Contact Information
Organizing Contacts by Using Color Categories
Creating a Distribution List
Creating an Additional Address Book
Key Points
Lab : Your Contact List
Use Instant Search to find a contact record.
Assign and manipulate color categories.
Assign new contacts to a distribution list.
Create a contacts folder.
After completing this module, students will be able to:
Easily find contact information.
Color-code contacts.
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Send messages to a distribution list.
Organize contacts in different address books.
Module 4: Message Enhancements
This module explains how to include business graphics in the text of messages, format messages, and create signatures for messages.
Lessons
Creating and Formatting Business Graphics
Personalizing the Appearance of Messages
Adding Signatures to Messages Automatically
Key Points
Lab : Message Enhancements
Create a flowchart.
Experiment with local formatting and themes.
Create a signature for new messages.
After completing this module, students will be able to:
Create a diagram with SmartArt.
Format messages.
Add a signature to new messages.
Module 5: Meetings
This module explains how to create, update, and cancel meetings, and respond to meeting requests.
Lessons
Scheduling, Updating, and Canceling Meetings
Responding to Meeting Requests
Key Points
Lab : Meetings
Create and send a meeting request.
After completing this module, students will be able to:
Use Outlook to set up and manage meetings.
Handle requests to attend meetings.
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Module 6: Interactive Information
This module explains how to use information in one outlook module to quickly create an item in a different module.
Lessons
Quickly Communicating with Contacts
Creating a Task or an Appointment from a Message
Sending Calendar Information in an E-Mail Message
Key Points
Lab : Interactive Information
Base a task and an appointment on a message.
Include schedule information in a message.
After completing this module, students will be able to:
Perform an action with a contact record by using commands in the Communicate group.
Create a message from a task or appointment.
Embed selected calendar information in a message
Programme scope, delivery arrangements and suitability are confirmed during enquiry.