Duration
2 days
Target Audience: Managers & Senior Executives
Many organizations today must manage multiple projects or portfolios. This course provides you with the skills to build an effective Project Management Office (PMO). You learn how to structure a PMO that provides a means of centralization and standardization and greater project oversight.
Learning Objectives
- Discuss the role of a PMO and the overall value provided
- Understand all the basic PMO services
- Build a general PMO deployment model
- Standardize project management processes and templates
- Identify more sophisticated PMO services
- Develop approaches and strategies for change transitioning
Learning Methodology: Interactive workshop, case studies, exercises on real life issues, group discussions and presentations
Course Methodology
This course is carefully designed to provide the best mix of experience, theory and practice in a professional learning environment. Formal presentations will be brief and used mainly to introduce key concepts and significant elements of PMO management. Emphasis is on real case studies, and practical applications through a web-enabled Project Management Information System (PROMISE.)
Special Note
Documentation such as templates, forms and checklists are provided with the main course material. You may freely use or modify them for use in your organisation.
Course Outline
Identifying The Value Of A PMO
Why you need a Project Management Office (PMO)
Developing a PMO vision statement
Creating a PMO charter
Building A Case For PMO
Benchmarking PMO maturity
Examining different maturity levels
Leveraging a framework to assess maturity
Considering the current state of project and portfolio management
Analyzing the gap between the current and to-be state
Planning for Transitioning
Constructing an approach for transitioning to PMO
Establishing PMO responsibilities within the organization
Developing a roadmap to mature the PMO
Standardizing And Automating Project Management Processes
Planning for standardized processes
Recognizing the benefits of standardization
Building/updating processes for your environment
Developing standard document templates
Implementing a content repository
Establishing standards for storing all project content
Automating collaborative processes with tools
Housing PMO content for project and portfolio managers
Using Microsoft Project to visualize multiple projects
PMO Duties and Responsibilities
Supporting project management
Balancing project staffing and career development
Structuring project knowledge management
Providing the appropriate level of mentoring
Mentoring and coaching project managers' skill development
Building strong project / portfolio management competencies
Performing independent project audits to encourage growth and learning
Providing project recovery assistance to meet goals
Applying Performance Measures
Analyzing portfolio and project progress
Defining Key Performance Indicators (KPI)
Measuring project costs and benefits against the plan
Establishing KPI roles and responsibilities
Fostering project management image and culture
Evolving the PMO maturity framework
Incorporating best practices
Conducting and implementing lessons learned
Programme scope, delivery arrangements and suitability are confirmed during enquiry.