Duration
1 day
Suitable for participants who have some or no project management knowledge for immediate project management application.
Course Overview
This course is intended for executives in technical and non-technical work areas, who need to acquire working knowledge of a Project Management Office (PMO). Their participation through an action-learning methodology will facilitate an immediate transfer of such competency to workplace.
This course is carefully designed to provide the best mix of experience, minimal theory and maximum practice in an adult learning environment. Formal presentations are used mainly to introduce key concepts and significant elements of project management. Emphasis is on practical applications through “hands on” action learning.
A high level of participation and team involvement is required. Maximum opportunities will be given to participants to inject their own examples and issues into the course and continually relate the material to their own contexts.
Participants are encouraged to bring their project concerns to the session. The appreciation of project management case studies will be used to help participants better understand project management office concepts; reflecting on their current project practices, and knowing how to improve them.
Objectives
- To instil the understanding and meeting requirements of a project management office initiative for initiating, planning, executing, controlling and closing projects.
At the end of the course, participants will be able to:
- Identifying the value of a PMO
- Building a case for PMO
- Leading PMO maturity through incremental progression
Detailed Course Content (course content timings are approximate)
- Identifying the Value of a PMO
- Why you need a Project Management Office (PMO)
- Developing a PMO vision statement
- Creating a PMO charter
- Building a Case for PMO for feasibility
- Benchmarking PMO maturity
- Examining different maturity levels
- Activity: Considering the current project organisation’s state of project and portfolio management
- Activity: Analysing the gap between the current and desired future state
- Establishing PMO responsibilities within the organization
- Developing a roadmap to mature the PMO – incremental phases
- Standardizing and Automating Project Management Processes
- Planning for standardized processes
- Recognizing the benefits of standardization
- Developing standard document templates
- Leveraging Project Portfolio Management (PPM)
- Linking project management and portfolio management with a PPM tool
- Centralizing resource and capacity management
- Connecting PPM with a financial management system
- Implementing a content repository
- Establishing standards for storing all project content
- Automating collaborative processes with tools
- Managing Project Training and Support
- Structuring project knowledge management in a repository
- Mentoring and coaching project managers' skill development
- Performing independent project audits to encourage growth and learning
- Applying Performance Measures
- Analysing portfolio and project progress
- Defining Key Performance Indicators (KPI)
- Establishing KPI roles and responsibilities
- Reporting progress - collecting and reporting on exceptions
- Providing leadership with performance reports
- Implementing Change and Continuous Improvement
- Rolling out controlled change for positive adoption
- Fostering project management image and culture
- Incorporating best practices
- Conducting and implementing lessons learned
Training Approach
The training uses discussions that take individuals outside their comfort zones. By giving the participants help and guidance during the process, confidence and skills are strengthened. We make the sessions challenging and practical through the use of role-play, experiential learning and group exercises. Participants will quickly discover their strengths and weaknesses in communicating with others. Moreover, this interaction makes classes enjoyable and motivational.
The tempo of the training is light-hearted and fast-paced. Our experience suggests that this makes people actually look forward to attending our training sessions and reinforces the motivational effects. Peer group pressure, structure and relaxed atmosphere are the key elements to the success of our courses.
Methodology
Presentation, case studies, and discussions.
Who Can Benefit
Those who are directly involved in planning, estimating, scheduling, monitoring (tracking), and measuring, and reporting the implementation progress of projects.
Programme scope, delivery arrangements and suitability are confirmed during enquiry.